Precision Staffing is seeking an Administrative Assistant for a non-profit organization located in the Blue Ash area. As an Administrative Assistant, you will maintain and manage a donor database by processing financial gifts, handling data entry, and generating accurate reports.
This is a hybrid role that will be working remotely on Tuesday's and Friday's.
Responsibilities of Administrative Assistant:
- Accurately process and enter gifts, including donations, sponsorships, pledges, and tribute donations into the CRM within 24-48 hours.
- Create and manage gift batches, properly coding gifts to their respective campaigns, funds, and appeals.
- Generate tax-receipt acknowledgments and maintain accurate records for all donors.
- Set up and maintain constituent records, ensuring data accuracy and completeness.
- Run queries to generate mailing and email lists for appeals, events, and newsletters.
- Perform regular CRM maintenance to ensure data integrity and address discrepancies.
- Respond to donor inquiries via phone or email.
- Provide lists for event chairs before and after fundraising events.
- Assist with larger data entry projects and CRM automation.
Qualifications for Administrative Assistant:
- 2+ years of experience with CRM, preferably on the non-profit side (Virtuous or Blackbaud experience a PLUS).
- Bachelor’s degree in a related field or equivalent experience.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail, organizational, and problem-solving skills.
- Ability to manage large volumes of data efficiently and accurately.
- Excellent communication skills, both written and verbal.
- Team-oriented with the ability to work independently.