Accounts Receivable / Accounts Payable Specialist Job Summary
We are seeking an experienced Accounts Receivable / Accounts Payable Specialist to support day-to-day accounting operations. This role is responsible for accurate and timely customer billing, collections, vendor invoice processing, account reconciliation, and administrative accounting support. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment while collaborating effectively with internal teams and external partners.
Key Responsibilities Accounts Receivable Duties
- Process and issue customer invoices on a daily basis
- Upload invoices to customer-specific portals when required
- Prepare and process credit memos and approved billing adjustments
- Manage chargebacks related to unauthorized deductions and unearned discounts
- Monitor customer accounts for delayed payments, non-payment, and other irregularities
- Collaborate with customers, Sales, and Customer Service teams to investigate and resolve billing discrepancies and collect outstanding balances
- Maintain and update customer master records
- Provide billing and account information to internal departments as needed
- Assist with month-end bad debt reserve analysis
- Support month-end close activities by completing billing and reporting tasks according to established deadlines
- Provide support during internal and external audits
- Perform additional accounting and administrative duties as assigned
Accounts Payable Duties
- Review and validate vendor invoices for accuracy
- Process purchase order and non-purchase order invoices, including three-way matching
- Code invoices and route them through the approval workflow system in accordance with company procedures
- Partner with internal departments to resolve invoice discrepancies, pricing issues, receipt variances, and invoice holds
- Research and resolve vendor and internal inquiries regarding account status and payment discrepancies
- Reconcile vendor accounts and ensure timely payments
- Assist with monthly close activities and reporting as needed
- Support additional accounting department functions and special projects
Qualifications
- Associate degree preferred
- Minimum of 7 years of experience in accounts receivable, billing, collections, cash applications, and accounts payable processing
- Experience working with ERP systems such as JDE, Intuitive, NetSuite, or similar platforms
- Strong proficiency in Microsoft Office applications, especially Excel
- Knowledge of sales and use tax regulations
- Ability to work effectively in a fast-paced, deadline-driven environment
- Strong analytical, problem-solving, and organizational skills
- High level of accuracy and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities independently while contributing as a collaborative team member
Apply Now!
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